Example 7: Color code messages that have a receipt request and is considered confidential.Example 6: Color code messages received today addressed directly to me coming from specific persons.Example 5: Color code messages when the message is larger than 1MB and contains specific words.
Example 4: Color code messages by Category.Example 3: Color code messages by words in the message.Example 2: Color code messages that are sent to a specific email address.Example 1: Color code messages coming from someone specific (like your partner).
The examples are getting more advanced each time so when you’ve practiced them all you should be able to handle it as a pro as you are not limited to these examples I’ll explain the advanced color editing by the following examples/ideas. Do not add too much color to your mailbox or the organizing effect gets lost (but you’ll be left with a nice rainbow though ).If the rule doesn’t do what you expect it to do once created, you might want to try to remove or even isolate statements (by creating a separate rule for that statement) to find out where things go wrong.To apply your custom view to other folders see: Applying custom views to all folders at once. The Conditional Formatting rule only applies to the folders which use the same view.If you are in an Exchange environment, you can simply add the names as listed in the Global Address Book of your company. Better is to create the rule based on the e-mail address. Specifying names of senders or recipients in a Conditional Formatting rules can be a bit tricky The name must exactly match the name as displayed in the From field of the message.However, if the higher listed rule has a color defined, the lower rule will not “overwrite” this color. For instance, when in a higher listed rule the font color is set to “Auto” the color of a lower rule will apply.A lower listed rule can append the formatting of a higher listed rule if the formatting is not defined. The higher listed rules takes precedence over the lower ones. You can sort the rules by using the “Move Up” and “Move Down” buttons.The tips and tricks below will help you better understand how the Conditional Formatting feature works and generate its color coded view. Just like many other “more advanced” features in Outlook, the Conditional Formatting feature may sometimes appear to have a mind of its own and produce unexpected results or no results at all. You may recognize the Condition… dialog and its usage as the same dialog is used to create a Search Folder, a View Filter or to perform an Advanced Search.
View-> Arrange By-> Custom…-> Automatic Formatting…